Executive Assistant

Our Opportunity

Location: Perth based with some site travel

Roster: 4D 3R 

We are seeking a dedicated and proactive Executive Assistant to provide comprehensive administrative support to the Director Operations - Iron Bridge. This role offers a unique opportunity to be an integral part of a dynamic team in a tier 1 mining company going green.  The roster of 4 days on and 3 days off provides a balance between work and personal time while contributing to the success of our operations. If you are a proactive, organised, and adaptable professional ready to take on this challenge, we encourage you to apply and become part of our team.

Key Responsibilities

• Administrative Support: Assist the Director Operations - Iron Bridge in daily administrative tasks, including managing calendars, scheduling meetings, arranging travel itineraries, and coordinating appointments.
• Communication Management: Serve as a liaison between the Director Operations - Iron Bridge and internal/external stakeholders, handling incoming calls, emails, and inquiries with professionalism and discretion.
• Document Preparation and Management: Prepare and edit reports, presentations, and correspondence for the Director Operations - Iron Bridge. Maintain organised digital filing systems.
• Meeting Coordination: Organise and coordinate meetings, conferences, and events, including logistics, agendas, and necessary materials.
• Relationship Management: Build and maintain positive relationships with team members, stakeholders, and clients on behalf of the Director Operations - Iron Bridge.
• Information Handling: Handle sensitive and confidential information with utmost discretion and ensure confidentiality protocols are followed.
• Special Projects: Assist in special projects, research, and presentations as assigned by the Director Operations - Iron Bridge.
• Operational Support: Collaborate with various departments to facilitate efficient operations and ensure smooth communication across the site.
• Commercial Support: Assist with interpreting operational strategies, reviewing contractual obligations, and preparing briefing notes on business-related matters. 

Qualifications and Experience

• Proven experience as an Executive Assistant or similar role, preferably in a mining or industrial setting.
• Experience reviewing and understanding business strategies, commercial agreements, and contractual documentation would be highly regarded.
• Exceptional organisational and time-management skills with the ability to multitask and prioritise effectively.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent verbal and written communication skills.
• Strong attention to detail and problem-solving abilities.
• Ability to work autonomously and under pressure in a dynamic environment.
• Flexibility to adapt to changing priorities and schedules in a remote site-based setting.
• Understanding of confidentiality obligations and professionalism in handling sensitive information.
• Tertiary qualifications or equivalent experience in Business Administration, Management, or a related field – highly regarded
• Previous experience supporting high-level executives is highly desirable.

About Us

Be part of something big. Fortescue is leading the world with our plan to decarbonise our iron ore operations, projects that harness renewable energy and the development of technology that will change our planet forever.

Our Commitment

Fortescue celebrates individual strengths and team members are encouraged to bring their whole selves to work. Our global workforce drives and promotes an inclusive culture, both within our organisation and throughout the communities we interact with. Diverse backgrounds include First Nations Peoples, people with disabilities, LGBTQ+ community, gender, neurodiverse, cultural diversity, all age groups, and those with an intersectional or multiple diverse characteristics. We encourage candidates from all backgrounds to apply.

https://fortescue.com/careers 

Internal Candidates / Current Contractors please apply via Success Factors Careers Portal. For further information on how to apply please visit the Fortescue Hub. 

Fortescue reserves the right to close applications early should a suitable pool of candidates be identified. Fortescue will never contact you to ask for payment of any kind, whether directly or through a third party.